Data sheet
MaintWiz Shutdown Module Data Sheet
This data sheet lists what the MaintWiz shutdown module does, where each capability lives, what it integrates with and where its limits are. The module is an add-on to the MaintWiz platform and covers scheduling, readiness gates, spares with SAP status, work orders, ePTW permits and an executive view.
Data sheet issued October 2026. It contains no outcome claims.
By Jai Balachandran · Published · Last reviewed
Covers:CapabilitiesSpecificationIntegrationsRolesLimitsRoadmap
Capabilities
What are the capabilities of the MaintWiz shutdown module?
The MaintWiz shutdown module covers portfolio planning, scheduling with critical path and float, readiness gates, cost control, spares with SAP status, work orders with checklists, permits and isolations from ePTW, close-out and an executive view, as the table lists with each capability’s location, integrations and limits. 1
A worked example of the module's measures: shutdown case study planned vs actual. Download this data sheet as a PDF.
The module is an add-on to the MaintWiz platform and reuses its work orders, spares, approvals, ePTW, preventive maintenance scheduling, instruments and calibration, and SAP integration.
| Capability | What the module does | Where it lives | Integrations | Limits |
|---|---|---|---|---|
| Portfolio board and timeline | Shows current projects by phase or on a timeline; upcoming projects in a second tab; blackout windows from the admin calendar | Portfolio | Admin calendar | Designed for up to 20 concurrent projects |
| Availability of trades and tools | Total, used and available counts for each common tool and trade, and weekly availability | Portfolio, Availability | Resource master, Excel template | Pool sizes are those you enter |
| Schedule | Gantt chart and table of the plan, with dates, durations and float that agree on every screen | Plan, Schedule | Excel, Primavera P6, Microsoft Project | Monte Carlo, critical chain and what-if scenarios are planned |
| Critical path and float | Lists critical activities and their float; flags an activity at or below an admin float limit | Plan, Schedule | None | Float limit is set per facility or project |
| Baselines | Shows what moved against the plan | Plan, Baselines | None | Forecast drill-down is planned |
| Readiness gates | Checks each work package against six gates and shows a go result; waivers and sign-offs need a typed reason and are saved with the name and the date | Controls, Readiness | Spares, ePTW, resource plan | Gate lead times are set in Admin |
| Cost control | Planned value, earned value, actual cost, cost and schedule indices; budget, actual and forecast | Controls, Earned value and Cost | None | Daily actual cost history is planned |
| Risk register | Risks with a score and an owner | Controls, Risk | None | Monte Carlo finish confidence is planned |
| Spares and SAP status | Needed, in stock, short and SAP cover; each short part shows none, request raised or order issued | Supply chain, Procurement | SAP through the PM or the MM module | Does not track delivery or arrival dates |
| Work orders | Five states, task list by activity type, tick, reading and photo tasks, limits on readings, hours, parts used, findings to the planner, handover note, attachments up to 5 MB | Execute, Work orders | Shared MaintWiz work order module; QR scan | No approval, root cause or corrective action step of its own; works offline on transaction screens |
| Permits and isolations | Show on each work order and in the readiness gate; an open permit or isolation blocks closing the package | Execute and Controls | ePTW | Permits are created in ePTW |
| Work packages | Completion from closed tasks, derived status, closure with a reason, reopening | Execute, Work packages | None | None |
| Close-out | Handover, lessons learnt, reports, deferred items, archive of closed projects | Close-out | None | None |
| Executive view | Health matrix, decisions with Approve and Decline, effect in days and money, one timeline of all projects | Exec View | None | Open risks ranked by days at stake is planned |
| Administration | Calendars, shifts, rate cards, tool hire rates, units, planning rules and menu access by role | Admin | None | Named-submenu access is planned |
This data sheet contains no outcome percentages or performance guarantees. Figures appear only where they describe a design limit, such as the number of concurrent projects.
Specification
What are the main specifications?
The module is designed for up to 20 projects at once, organizes work as portfolio, project, work package, work order and task, and uses five work order states and seven gate checks, as the specification table lists.
| Item | Value |
|---|---|
| Hierarchy | Portfolio, project, work package, work order, task |
| Concurrent projects | Designed for up to 20 in one portfolio |
| Work order states | Initiated, work in progress, waiting, completed, reopen |
| Task kinds | Tick, reading with unit and limits, photo |
| Attachments | Up to 5 MB each, with a thumbnail for images |
| Readiness gates | Six checks (materials, resources, predecessors, tools and scaffold, permits and isolations, scope and engineering) and a go result |
| SAP status of a part | None, purchase request raised, purchase order issued |
| Menus | My Day, Exec View, Portfolio, Project, Plan, Supply chain, Controls, Execute, Close-out and Admin |
| Exports | The table behind each supply chain chart exports to Excel; schedules export to Primavera P6 and Microsoft Project |
| Offline | Transaction screens |
Integrations
What does the module integrate with?
The module integrates with SAP through the PM or the MM module, with Excel, Primavera P6 and Microsoft Project, with IoT sources and with ePTW.
See shutdown software vs CMMS vs Primavera P6 for how these systems divide the work. For PM and MM modes see SAP PM shutdown management and SAP MM shutdown materials.
| System | What it does | Direction |
|---|---|---|
| SAP (PM or MM module) | Keeps SAP as the system of record and shows request and order status against each part | Reads status; objects depend on the mode chosen |
| Excel | Loads resources and work from templates; exports tables | Import and export |
| Primavera P6 and Microsoft Project | Exchanges schedules with the planners’ tools | Import and export |
| IoT | Brings in sensor data | Inbound |
| ePTW | Supplies permits and isolations | Inbound |
Roles
Which roles use the module and what do they see?
A central planner sees every menu, a project manager sees every menu except Portfolio until an administrator allows it, and a foreman sees only My Day and the work orders of Execute by default.
A fuller RACI matrix is in shutdown team roles and RACI.
| Role | Default access |
|---|---|
| Central planner | Every menu, including Portfolio |
| Project manager | Every menu except Portfolio, until an administrator ticks it; sees all projects of the facilities the user may access |
| Foreman | My Day and the Work orders submenu of Execute |
| Administrator | Sets access in a grid of roles and menus; changes apply at once |
Administrators can preview the system as another role.
Roadmap
What is planned but not yet available?
Monte Carlo finish confidence, critical chain analysis, what-if scenarios, forecast drill-downs, daily actual cost, ranked risks, AI actions with approval and named-submenu access are planned and are not available today.
See digital shutdown management for a plain account of what runs today and what is planned. For moves to S/4HANA see SAP S4HANA maintenance data migration.
| Capability |
|---|
| Monte Carlo confidence of the finish date |
| Critical chain analysis |
| What-if scenarios |
| What moves the forecast finish, with a drill-down |
| Forecast methods with formulas and inputs |
| Daily actual cost history |
| Risks ranked by days at stake |
| AI actions with an approval step |
| Access limited to named submenus |
This sheet gives no release dates.
Definitions
Where do the terms on this page come from?
The scheduling, cost, isolation and SAP terms used on this page are defined by public sources: the HHS earned value glossary, the GAO schedule guide, OSHA, HSE and the SAP library. 2,1,3,4,5
| Term | Public definition or rule | Source |
|---|---|---|
| Critical path | The path through a network of dependent tasks with the longest elapsed time; any delay to a task on it delays the finish by the same amount | HHS earned value glossary, GAO schedule guide |
| Float | The time an activity can slip without delaying a later date; float is not contingency | GAO schedule guide |
| Earned value, CPI and SPI | Earned value is completed work valued at its budget; CPI is earned value divided by actual cost and SPI is earned value divided by planned value | HHS earned value glossary |
| Lockout and isolation | Lockout places a lock on an energy isolating device so the equipment cannot be operated; OSHA 1910.147 sets the six steps and HSE HSG253 sets three isolation categories | OSHA 1910.147, HSE HSG253 |
| Reservation and purchase requisition | In SAP Plant Maintenance the system generates both from order components; neither can be created individually | SAP Library |
Definitions are paraphrased; read the source for the exact wording. The module descriptions on this page come from the MaintWiz product requirements, not from these sources.
FAQ
Frequently asked questions
What is this data sheet for?
It lists what the MaintWiz shutdown module does, where each capability lives, what it connects to and its limits, so a buyer or an IT team can check them. For an overview see the shutdown module page.
More questions are answered in the shutdown module FAQ.
Does the data sheet include performance figures?
No. It contains design limits only, such as up to 20 concurrent projects. It makes no outcome claims.
How is the module deployed and licensed?
This sheet does not cover deployment or licensing. Ask for a demo and the sales team will provide them.
Which systems does it connect to?
SAP through the PM or MM module, Excel, Primavera P6, Microsoft Project, IoT sources and ePTW.
Where are the questions about shutdown practice answered?
In the guides, starting with the pillar page and the 40-step checklist.
Where are the common questions?
See the shutdown module FAQ.
Sources
Sources
The description comes from the MaintWiz product requirements and the current build. The one external source defines the scheduling terms.
- US Government Accountability Office, GAO Schedule Assessment Guide: Best Practices for Project Schedules (GAO-16-89G, December 2015)
- US Department of Health and Human Services, Earned Value Management, Appendix D: Glossary of Terms
- OSHA, 29 CFR 1910.147, The control of hazardous energy (lockout/tagout)
- UK Health and Safety Executive, The safe isolation of plant and equipment (HSG253, 2006)
- SAP Library, Materials Planning (Customer Service and Plant Maintenance; older release, no release stated)
Check the sheet against your shutdown
Book a demo and bring your shutdown scope. We will walk through how MaintWiz can support it.