Pricing
Turnaround Software Cost: Pricing Drivers and Total Cost
Turnaround software cost depends on the pricing model, users, sites, modules, integration and implementation, so compare options on total cost over several years. Add one-time costs to yearly costs times the years of use, include your own staff time, and ask for every line in writing. Book a MaintWiz demo and ask for a written quote.
STO means shutdown, turnaround and outage. This page quotes no vendor prices.
How MaintWiz helps: A low license can hide a large implementation cost. The MaintWiz shutdown module tracks earned value, cost and schedule indices and shows budget, actual and forecast cost in one view. See the module · Get the total cost worksheet
By Jai Balachandran · Published · Last reviewed
What MaintWiz adds:Earned value and cost indicesBudget, actual and forecast costCost by project and packageCumulative spend
Definition
How much does turnaround software cost?
Turnaround software cost depends on the pricing model, the number of users and sites, the modules you switch on, and above all on implementation, integration and your own staff time, so compare options on total cost over several years rather than on the license line. In this guide STO means shutdown, turnaround and outage.
This page quotes no vendor prices, because they change with scope and with negotiation. It shows what drives the price, which lines are often missing from a quote and how to total them. Cost estimating practice for projects asks for the basis of every number; the same discipline applies to a software quote. 1
Download the free total cost worksheet (Excel). It adds one-time and yearly lines for up to three options.
Models
What pricing models do turnaround software vendors use?
Vendors usually charge per user, per site, per module, per project, as a one-time license with yearly support, or as a subscription, and each model hides a different risk: who counts as a user, what the cap is, which modules cost extra and what happens at renewal.
See how MaintWiz compares with named tools: Prometheus Group alternatives, Cleopatra Enterprise alternatives and IAMTech iPlanSTO alternatives.
| Model | You pay for | Watch out for |
|---|---|---|
| Per user | Named or concurrent users | Contractor and occasional users; what counts as a user |
| Per site or plant | A site, with users included or capped | The cap; the price of a new site |
| Per module | The functions you switch on | Modules you need that are priced separately |
| Per project or shutdown | Each stop managed | Growth in the number of stops |
| One-time license plus support | An upfront fee and a yearly support fee | Upgrades, hosting and support terms |
| Subscription | A yearly or monthly fee | Price changes at renewal; exit terms |
MaintWiz
How do you get a MaintWiz quote?
Book a MaintWiz demo and ask for a written quote that lists every cost line for your users, sites and modules; AI agents support shutdown planning.
Bring your user count and the number of stops a year. We will run the demo on your task list so you can judge the value alongside the cost.
About MaintWiz. MaintWiz is an industrial AI platform with IoT, SAP integration and predictive maintenance (PdM) capabilities. Its shutdown and turnaround module helps plants plan, schedule, execute and close out shutdown work.
What the shutdown module covers
As described on the MaintWiz shutdown maintenance product page.
- Gantt chart with critical path, float and baselines
- Seven readiness gates with signed waivers
- Spares status with the SAP request or order behind each short part
- Earned value, cost and schedule indices
- Budget, actual and forecast cost in one view
- Handover notes, deferred items and lessons learnt
Proof
What MaintWiz customers report
Figures as published in MaintWiz case studies on maintwiz.com. They come from maintenance management projects, not shutdowns.
Drivers
What drives the cost of turnaround software?
The main cost drivers are the number and type of users, the number of sites and concurrent shutdowns, the modules, the integration with your ERP or CMMS, hosting and security needs, the support level and the contract term.
| Driver | Why it matters |
|---|---|
| Number and type of users | Planners, supervisors, technicians, contractors and executives may be priced differently |
| Number of sites and concurrent stops | More sites and stops mean more licenses or a higher tier |
| Modules and features | Scope, schedule, readiness, permits, spares, cost, mobile, AI features |
| Integration | ERP, CMMS, permit system, sign-in; standard or custom |
| Hosting and security | Cloud or your servers; audit and access requirements |
| Support level | Hours, response targets and a named lead |
| Contract term | Longer terms may lower the yearly fee but raise exit cost |
Total cost
How do you calculate the total cost of turnaround software?
Add the one-time costs to the yearly costs multiplied by the years of use, and divide by the years to get an average yearly cost for each option, then compare options on that figure alongside what each delivers.
Total cost
One-time + (yearly × years)
Include your own staff time in both parts.
Average cost per year
Total cost ÷ years
The figure to compare across options.
Cost per shutdown
Total cost ÷ stops in the period
Useful when you run several stops a year.
For the return side of the question, see shutdown program ROI.
Quote
What should you ask for in a software quote?
Ask for a written quote that lists every one-time and yearly line, the user and site definitions, what each module includes, the implementation scope and days, the integration scope, support terms, price protection at renewal and the exit terms.
- Every line, one-time and yearly
- Definition of a user and a site
- What each module includes
- Implementation scope and days
- Integration scope in writing
- Support hours and response targets
- Price protection at renewal
- Exit terms and data return
See turnaround management software for what to look for and software for small plants for a lean start.
Visuals
Save the software cost visuals
Two visuals for the buying team. Click either for the full-size image.
FAQ
Frequently asked questions
How much does turnaround software cost?
It depends on users, sites, modules, integration and implementation. Compare total cost over several years, not the license line.
How is turnaround software priced?
Per user, per site, per module, per project, as a one-time license with support, or as a subscription.
What costs are often missing from a quote?
Implementation, integration, data migration, training, your own staff time, extra modules and users, support, upgrades and hosting.
How do we compare two quotes?
Put every line in the same worksheet, add one-time and yearly costs over the same years and compare the average yearly cost with what each delivers.
Is a cheaper license always cheaper overall?
No. A low license can come with a large implementation or integration cost.
Is there a free total cost worksheet?
Yes. The total cost worksheet (Excel) has twelve cost lines for up to three options.
How do we judge the return?
Compare cost with the savings you can measure on your own stops. See shutdown program ROI.
Should we negotiate price protection?
Yes. Ask for fixed prices for extra users, sites and modules and a cap on renewal increases.
Does MaintWiz publish prices?
Book a demo and ask for a written quote for your users, sites and modules. AI agents are part of the module. See AI shutdown planning.
Sources
Sources
This guide is our assessment of how software is priced. It contains no vendor prices. The GAO cost estimating guide is the reference for documenting the basis of cost figures.
See cost and schedule performance in one view
Book a demo and bring your shutdown budget. We will show earned value and forecast cost in the module.